Identification Requirements
Notaries are required to verify the identity of clients and maintain accurate records.
Please ensure you bring the following documents:
Photographic Identification
Acceptable forms include an unexpired passport, driver’s license, or national identity card.
Proof of Address
This should be a document dated within the last three months, such as a utility bill or bank statement. If you are unable to provide these documents, please contact us for guidance on how to meet our requirements.
For corporate or business clients, notaries must also verify the existence of the company or organization and confirm your authority to act on its behalf. For UK-based companies, the notary typically conducts their own checks to confirm the company’s existence. For overseas entities, you may need to provide specific documents, such as:
- Certificate of Incorporation
- Extract from the Company Register
- Certificate of Good Standing
- Latest Report and Audited Accounts
- Certified Copy of the Partnership Agreement (current)
- Proof of regulation by a governing body (e.g., Law Society, FSA)
If the notary must certify your authority to represent a company or organization, additional documentation may be required, such as:
- Constitutional Documents (e.g., Memorandum and Articles of Association)
- Power of Attorney
- Chamber of Commerce Certificate
- Board Resolutions
- Authorised Signatory Book (for banks)
Your notary will be happy to advise you on the exact documents needed for your specific case.
Additional information may be requested for business clients to facilitate the company verification process.