Privacy Policy
WHITE HORSE NOTARIES
DATA PROTECTION PRIVACY NOTICE
WHITE HORSE NOTARIES operates under the trading name of WHITE HORSE LAW LIMITED, located at 96 White Horse Lane, London E1 4LR (“Business”, “we”, “us”, “our”).
For any inquiries about this privacy notice (“Notice”), please contact us via email.
As part of providing notarial and related services, including access to our website and online features (“Services”), the Business processes your personal data and that of third parties as detailed below.
We will inform you of any changes to this Notice by posting updates on our website or other means. Continued use of the Services after changes are notified constitutes your acknowledgment of the updated Notice.
Important Notice: You agree to indemnify the Business and its affiliates, officers, employees, agents, and subcontractors (each an “Indemnified Party”) against any claims, losses, actions, liabilities, penalties, expenses, damages, or settlement amounts (including reasonable legal fees) arising from any breach of the warranties outlined in paragraphs 8 & 9.
What is Personal Data?
“Personal data” refers to any information related to an identifiable natural person, known as the ‘data subject’. This can include details such as name, address, email, phone number, IP address, location, cookies, and similar data. It may also cover sensitive categories such as racial or ethnic background, political views, religious beliefs, or sexual orientation, as well as genetic or biometric data.
The Business may process personal data and sensitive categories provided by you regarding yourself and other data subjects, including individuals mentioned in materials you submit to us. We may also gather data about you from third-party providers like due diligence platforms.
The provision of certain personal data is mandatory for compliance with client due diligence requirements. You are responsible for ensuring that the data provided is accurate, complete, and up to date. Failure to comply may affect the success of the Services.
For data you provide about other individuals, you warrant that:
- You have the necessary consent to share their personal data with the Business;
- The personal data is accurate, complete, and up to date;
- You have obtained consent or have a lawful basis for transferring personal data to foreign entities.
How We Use Your Personal Data
The Business will process your personal data in accordance with applicable law for purposes including:
- Responding to queries and communications;
- Providing the Services, including procuring acts from foreign entities where necessary;
- Enabling suppliers and service providers to carry out functions such as web hosting, identity verification, and data storage;
- Ensuring security and preventing fraud;
- Business administration and data analysis;
- Complying with applicable laws and regulatory requirements.
The legal basis for processing personal data includes:
- Processing necessary to fulfill a contract with you or other data subjects;
- ProvidYour consent for certain activities;ing the Services, including procuring acts from foreign entities where necessary;
- Processing based on legitimate interests to ensure proper service delivery, security, and business administration;
- Compliance with legal obligations.
Cookie statement
What are cookies?
Cookies are small files sent to your browser and stored on your device to collect information, including personal data. You can control cookie acceptance through your browser settings. However, some website features may not work if cookies are disabled.
Cookies Used on Our Website
We use the following cookies on our website:
Strictly necessary cookies: Essential for website functionality.
Performance cookies: Track website usage anonymously to improve user experience.
Functionality cookies: Remember your preferences (e.g., language).
Targeting Cookies: Deliver targeted ads based on your interests.
Social Media cookies: Allow sharing via social networks.
Cookies may be first-party (set by the website) or third-party (set by external services like Google).
Cookie consent and opting out
By using our website, we assume you consent to the use of cookies. You can change your cookie settings at any time through your browser. If you decline cookies, some services may not work correctly. You can withdraw consent by adjusting your browser settings.
Disclosure of personal data
The Business may disclose your personal data in the following situations:
- To subsidiaries or affiliated offices;
- To suppliers and service providers supporting the provision of our Services;
- To public authorities or foreign organizations involved in the Services;
- For legal compliance, business transactions, or joint ventures.
International Transfer of Personal Data
We may transfer your personal data outside the country of origin for processing, especially to foreign organizations like Embassies. These transfers will be made in compliance with legal requirements, ensuring adequate protection for your privacy rights.
Retention of personal data
Your personal data will be retained for as long as necessary for the purposes outlined above or as required by law. Some records, such as notarial acts, may be preserved permanently or for a minimum of 12 years.
Security of personal data
We implement technical and organizational measures to protect your personal data. However, internet transmissions are never entirely secure, and we cannot guarantee complete security of information transmitted online.
Data subject rights
You have various rights concerning your personal data, including the right to:
- Access your personal data;
- Rectify inaccurate data;
- Withdraw consent at any time;
- Object to processing, including profiling;
- Request data erasure or restriction;
- Port your data to another provider;
- Lodge a complaint with the supervisory authority.
For more information, visit the ICO website.